Big Music's Covid Safe Plan

Last updated 03 January 2021

Updated Covid Safe Policies effective 03 January 2021

All shop staff are required to wear a mask at all times when serving customers on the shop floor.  

 

The 4 sqm metre rule for indoor spaces will apply throughout our shop, music school and studios; in some studios this places a lower limit on class sizes as well as audiences for events in the Big Room.  

 

All visitors to both the shop and school are required to check in using the Service NSW QR Codes at both entrances, or manually register if they do not have a smart phone.  Students that are pre-booked for a scheduled lesson or holiday camp may be exempted from registering with a QR code (as we have their contact details already).  

 

Holiday Camp check in will be done at the Ernest Street “after hours” entrance so that those waiting to enter may queue outside under cover of the street awning; parents are encouraged to drop their children off at the Ernest St check in and not enter Big Music themselves. 

The roller shutter between the Big Music shop and school will be closed (again) to minimise cross-over foot traffic between the School and Shop.  

 

The Big Music stage in the Big Room will be expanded to provide a safe distance (more than 1.5m) between all students when performing; the number of singers in a performing group will be restricted to 3 students who must be a safe distance apart.  

 

Holiday Camp final performances will be live streamed via Zoom for a closed audience of parents and family friends; no audience will be allowed in the Big Room.  Should an audience be invited to attend any future performances, we will ensure they are at least 5m away from the performers on stage.  

COVID SAFE PLAN

 

To protect our team and community Big Music is committed to the following policies and actions in relation to Covid-19 : 

 

  • we will monitor and follow the advice of our Health Authorities with regard to Covid-19 

  • we will monitor our community of students, staff, coaches and customers for cases of Covid-19 

  • any team member that has travelled overseas or come in contact with a person infected by Covid-19 is required to notify management immediately and self-isolate at home for 14 days; if they develop any symptoms they must see their doctor and follow their advice, including taking a Covid-19 test if required - they must not return to work until give a negative test result and all symptoms have resolved

  • any team member with cold or flu like symptoms is required to stay at home, consult their doctor and only come back to work when clear of all symptoms and given the “all clear” by medical professionals

  • if we a case of Covid-19 is traced to our premises, Big Music's management team will immediately establish an action plan based on the advice of Health Authorities which may include a full or partial closure of the business to allow for thorough cleaning, contact tracing and testing 
     

  • arrange for staff to work from home to the maximum extent possible given the nature of their roles
     

  • implement team rosters to rotate staff between work and home so that they come into contact with each other as little as possible whilst ensuring services are maintained for our customers 
     

  • ban all social gatherings, events, parties, functions and uses of Big Music's facilities for any purpose other than music instrument retail, repairs, hire and music education

  • ensure management meet regularly to review the current circumstances and advice of Health Authorities to ensure our policies and actions remain adequate, effective and fully compliant

  • keep our team and community informed of changes to our policies and any other matters of importance.

To ensure safe physical distancing, we have:

  • displayed notices advising the maximum room capacity on each the door of every studio and room (based on 1 person per 4 sqm) and ensure these limits are complied with at all times
     

  • modified the configuration and equipment in all studios for safe physical distancing within each studio
     

  • modified seating in our waiting areas for physical distancing
     

  • placed reminders for our coaches and students to maintain safe physical distancing (1.5m) within all studio sessions
     

  • asked all students to arrive no more than 5 minutes before their lesson, and leave straight after
     

  • re-arranged our work spaces, desks, counters and placed distance markers on the floor to ensure safe distancing between customers and staff

To ensure safe health and hygiene practices, we have:
 

  • set up hand sanitising stations throughout our shop, music school and studios
     

  • required all customers and students to clean or sanitise their hands before entering our shop or studios 
     

  • used a hospital grade disinfectant (Virex) to clean all hard surfaces daily (floors, bathrooms, door handles) and more frequently (every 2 hours) for all high traffic/high touch public areas such as service counters, hand rails, EFTPOS terminals, phones, etc.
     

  • provided antibacterial hand soap in all bathrooms 
     

  • provided sanitiser, wipes and disinfectant spray in every teaching studio
     

  • placed signs throughout our facilities to remind customers and students about good hygiene and safe distancing 
     

  • ensured that coaches wipe down all touch points on instruments and studio gear (amps etc) after every lesson
     

  • established strict procedures for cleaning instruments in the shop and studios, before and after being handled by customers
     

  • prohibited the sharing of instruments, accessories and gear amongst staff, students and teachers

  • equipped all retail sales staff and teachers with face masks, to be used at their discretion when unable to practice safe physical distancing or at other any time when it is practical to do so

  • prohibited choirs and singing groups in excess of 4 people

Chronology of Significant Policy Changes
 

  • Monday 16th March, offered students the option of switching to Online Live & Interactive lessons with their Big Music coach via Zoom

  • 24th March 2020, cancelled all group classes and performance programs and continue our music education activities through private lessons only

  • 27th March 2020, reduced shop trading hours to Mon-Sat 10am to 5pm, closed Sundays, to allow reduced shop staff work hours

  • 30th March 2020, school and studios closed and all lessons switched to Online Live & Interactive with our coaches working from home

  • Monday 4th May, appointed a Health & Safety Officer in our school and studios to oversee the safe return of our teachers and students to studio lessons on a progressive basis

  • Monday 11th May, school and studios begins to re-open for in person private lessons on a staged basis, while also continuing to offer online lessons via Zoom 

  • Monday 18th May, permitted groups of students, subject to the 4:1 internal space ratio, to rehearse in bands in our Big Room (180 sqm) and studios reconfigured for maximum physical distancing 

  • Monday 3rd August, introduced optional face mask policy for all staff and teachers, in line with the latest NSW government recommendations.

  • 19th August, cancelled all group singing activities in line with new recommendations from NSW Health applicable to schools  

  • 18th December 2020 - Service NSW QR Code scanning enforced for all visitors to the shop and school (excepting pre-booked students)

  • 18th December 2020 - Contact free 2 Hour Click and Collect service offered for online customers

  • 3rd January 2021 - Mask wearing mandatory for Shop staff